Guide
How to share a family or team calendar
Share it as a link people subscribe to, not as a picture or a PDF. Then everyone sees the same schedule in the calendar app they already use, and when a practice moves, it moves on their phones too. Nobody needs an account or an app to follow it.
The steps are the same for a family and a team. The difference is who needs to change things, which is covered below.
- 1
Make a calendar for each kid, activity or team
In TangoHive, make one calendar per kid, per activity, or per team. Color-code them so a glance shows whose event is whose.
- 2
Fill it by pasting, not typing
Paste the school newsletter, the coach's email, or the league schedule into Add events, or give it a link. AI proposes every event, and you approve the list before anything saves.
- 3
Combine calendars into one view if you have several
Put the calendars in a collection and you get one merged view with a single link: the whole family's week, or every team in a club.
- 4
Send the link once
Send the share link to the other parent, the grandparents and the sitter, or to every family on the team. The page opens in any browser, needs no account, and is always current.
- 5
Have everyone subscribe
On the share page, people tap Subscribe, then Apple or Google. From then on, the changes you make show up in their calendars without anyone resending anything.
Sharing a team calendar
A team adds one thing a family usually does not: more than one person keeps the schedule, and most of the people reading it are parents you will never add to anything.
- 1Make one calendar for the team, or one per team if you run several.
- 2Paste the league schedule in, or build one with the free round robin, league or tournament bracket generator.
- 3Send the share link to every family. They subscribe once and the season lands in their own calendars.
- 4For a co-coach or team manager who should change the schedule, invite them by email with Can add events. If several people run it together, start a group, so its admins manage the calendars as a team.
Who can see it, and who can change it
| Who | How they get it | What they can do |
|---|---|---|
| Anyone with the link | The share page, in any browser | See the schedule, subscribe |
| People who subscribe | Subscribe, on the share page | Get every change in their own calendar |
| Someone you invite | An email invite | View, or add and change events |
| A group's admins | The group's team | Manage the calendars together |
Common questions
Do the people I share with need an account or an app?
No. The share link opens in any browser, and subscribing works in the calendar app already on their phone. Only people who add or change events need an account.
How do I share a team calendar with parents?
Send the team calendar's share link. Parents open it and tap Subscribe, then Apple or Google, and every game and practice stays current in their calendar, including a rained-out game you move.
How quickly do changes show up?
Straight away on the share page. In a subscribed calendar it depends on the app: Apple Calendar checks often, while Google Calendar refreshes subscriptions on its own schedule, which can take up to a day.
What if someone just wants to check it occasionally?
The share link works as a bookmark. It opens a full calendar in any browser, always current, with no subscription needed.
Can I stop sharing later?
Yes. Stop the link any time, or make a fresh one if the old one spread further than you wanted.