Glossary
Shared calendar
A calendar more than one person can see, either inside one provider or across providers via a link.
Within a single ecosystem (a Google Workspace domain, a family's Apple accounts), sharing works through provider permissions. Across ecosystems, the portable mechanism is a share link plus an ICS feed: viewers open a web page or subscribe from whatever app they use.
Link-based sharing has two properties permission-based sharing lacks: recipients need no account, and the audience is not limited to one provider's users. The trade-off is that anyone holding the link can view, which is why revocable and refreshable links matter.
How to create a shareable calendar
Every provider can make a calendar shareable, but the share method and what it produces differ. Here is how in the three most common places.
Google Calendar (produces a link or an ICS URL)
- 1On a computer, open calendar.google.com and create or pick a calendar.
- 2Hover it under "My calendars," open the three-dot menu, and choose "Settings and sharing."
- 3To share with named people, use "Add people and groups" and set a permission level. To make a public link, check "Make available to public" under "Access permissions for events," then click "Get shareable link."
- 4For a feed other apps can subscribe to, copy the "Secret address in iCal format" under "Integrate calendar."
Apple Calendar / iCloud (produces an invite or a public link)
- 1On iPhone, open the Calendar app and tap "Calendars."
- 2Tap the info button next to the calendar you want to share.
- 3Tap "Add Person" to invite specific iCloud users who can view or edit.
- 4Or turn on "Public Calendar" and tap "Share Link" to get a read-only webcal link anyone can subscribe to, even without an Apple device.
TangoHive (produces one link and an embeddable page)
- 1Paste a schedule, newsletter, or link, and approve the events TangoHive proposes.
- 2Press "Share" on the calendar (or on a collection of several) to get one link.
- 3Send that link. Anyone opens it in a browser with no account, and taps to add it to Apple Calendar, Google Calendar, or Outlook so it stays current on their phone.